NHSBCA Convention/Clinic Vendor Registration
NHSBCA EXHIBIT SPACE CONTRACT (Electronic Registration Coming Soon)
2019 NATIONAL HIGH SCHOOL BASEBALL COACHES ASSOCIATION TRADE SHOW
Renaissance Downtown Hotel in Columbus, Ohio December 5th-December 8th 2019
This contract for exhibit space at the 2019 NHSBCA Trade Show indicates the applicant’s willingness to abide by all accompanying exhibit guidelines and general regulations, as well as such additional rules and regulations as the management deems necessary to the success of the trade show, provided they do not materially alter the exhibitor’s contractual rights.
If you wish to pay by check, please submit a check for the full amount of booth costs to the NHSBCA, P.O. Box 1038, Dublin, OH 43017 by Nov. 13th, 2018.
Booth assignments will be made on the basis according to the date of this contract, and full payment is received. Please feel free to email us at firstname.lastname@example.org.
PRICE AND SPACE DIMENSIONS:
Booth: 6’ x 10’ $ 475
Plaza: 6’ x 20’ $ 900 (Two booths side by side)
Booth includes draperies (back wall-side rail), aluminum framework, exhibitor identification sign, one table, two chairs, & one wastebasket.
Electrical outlet: $125 extra -
Extra Table: $30
(note: if any exhibitor overloads an outlet or circuit (120V) and causes damage, the exhibitor will be held responsible for damages and will pay the hotel directly for the cost to repair).
Exhibit Hall Schedule
Set-up Day & Time:
Thursday, December 5th, 12:00 PM – 5:00 PM
Trade Show Days:
Thursday, December 5th, 5:00 PM-8:30 PM (with reception)
Friday, December 6th, 8:15 AM – 5:00 PM
Saturday, December 7th, 8:15 AM-Noon
Clinic Days (speakers):
December 6th and 7th, 8:45 AM – 5:00 PM
Hall of Fame Dinner
Friday, December 6th, 6:00 PM - 8:30 PM (one free dinner ticket for an exhibitor-upon request)
The Downtown Renaissance nightly room rate is $112 for the convention. Reservations need to be made prior to Nov.7th to get NHSBCA Convention room rate. Please click the following link to reserve your room.
Vendors can also call Renaissance Enhanced Group Reservations directly at 877-901-6632
Please ask for "Passkey Reservations" and request the National High School Baseball Coaches Association Room Block
Exhibitor Information: Company Name________________________________________________________
Mailing address: ____________________________ City______________ State__________ Zip_____________
Product Description ________________________________________ Phone ( )___________________
Fax ( )__________________ e-mail_______________________________________________________
Confirmation & Exhibitor Service Kit should be sent to:
Contact Person Mailing address (if different than above)
My Company will provide_____________________________________________ for the clinic drawings.
PLEASE INDICATE CHOICES IN DIFFERENT SECTIONS TO FACILATE ASSIGNMENTS
Booth Number(s) Rental Fee Booth Number(s) Rental Fee Total Cost $_________
1st Choice_______ _________ 3rd choice______ _________ Electrical outlet _________ ($125)
2nd Choice ______ _________ 4th Choice______ _________
Amount Owed_________ BOOTH IDENTIFICATION SIGN (limited to exhibitor’s name, city, state, and booth number): _______________________________________________________________________________
(Name on sign)
REPRESENTATIVES TO RECEIVE REGISTRATION BADGES
1._______________________ 2.__________________________________ 3.___________________________